Privacy Policy

Effective Date: September 7, 2026
Last Updated: September 7, 2026

Harmon Publishing Group, LLC (“Harmon Publishing Group,” “HPG,” “we,” “us,” or “our”) respects your privacy and is committed to handling personal information responsibly.

This Privacy Policy explains what information we may collect when you visit our website, submit an inquiry, communicate with us, engage our services, or otherwise interact with Harmon Publishing Group, and how we use and protect that information.

Information We Collect

We may collect information you provide directly to us, information generated through your use of our website, and limited information received from service providers that support our business.

Information You Provide

Depending on how you interact with us, you may provide:

• Name

• Email address

• Telephone number

• Company or organization

• Project information

• Manuscripts, creative materials, reference files, or other uploaded content

• Information submitted through inquiry or contact forms

• Communications and correspondence with HPG

• Information necessary to prepare proposals, agreements, invoices, or provide services

Please do not send sensitive financial credentials, passwords, banking information, or publishing-platform login information through general website forms unless we specifically provide a secure method for doing so.

Project and Client Information

When you engage Harmon Publishing Group, we may maintain information necessary to plan, manage, produce, and support your project.

This may include project specifications, manuscripts, design files, publishing information, schedules, approvals, correspondence, distribution details, and other materials related to the services you request.

Client-Owned Publishing Accounts

HPG’s publishing model is designed to keep the client in control of their underlying rights, revenue, accounts, brand, and platform.

Where publishing, distribution, website, retail, or other third-party accounts are established in the client’s name, those accounts remain client-owned.

Clients are generally responsible for entering and maintaining their own banking, tax, payment, and other sensitive financial information directly with the applicable platform or service provider.

HPG does not claim ownership of a client’s royalty-producing accounts or proceeds paid directly to the client through those accounts.

Payments and Invoicing

HPG may collect information necessary to prepare and administer proposals, contracts, invoices, and payments.

Payment transactions may be processed through third-party payment or financial-service providers. Those providers may collect payment-card, banking, billing, or other financial information directly from you according to their own privacy policies and security practices.

HPG generally does not receive or store complete payment-card or bank-account credentials when payment is processed through a third-party provider.

How We Use Your Information

We may use information we collect to:

• Respond to inquiries and requests

• Schedule discovery calls or consultations

• Evaluate potential projects

• Prepare proposals, agreements, and invoices

• Provide publishing, design, branding, website, launch, and related services

• Communicate about active projects

• Coordinate production and distribution activities

• Maintain business and project records

• Provide customer support

• Improve our website, services, and client experience

• Protect the security and integrity of our website and operations

• Comply with legal, tax, accounting, or regulatory obligations

• Send marketing or informational communications where permitted

We do not sell personal information to advertisers.

Email Communications

If you subscribe to our communications or request information from us, we may send you occasional emails about publishing insights, company updates, services, or related topics.

You may unsubscribe from marketing emails at any time using the unsubscribe link included in those messages.

Transactional or project-related communications may still be sent when necessary to provide requested services or administer an active business relationship.

Cookies and Website Technologies

Our website may use cookies and similar technologies to operate properly, understand website usage, remember preferences, measure performance, and improve the visitor experience.

These technologies may collect information such as:

• Browser type

• Device type

• IP address

• General geographic region

• Pages viewed

• Referring website

• Time spent on pages

• Website interactions

Some cookies are necessary for site functionality. Others may be used for analytics or similar purposes.

Where required by law, visitors may be offered choices regarding non-essential cookies.

Third-Party Service Providers

We use third-party providers to help operate our business and website. These may include providers for:

• Website hosting and management

• Email and business communications

• File storage

• Forms and submissions

• Analytics

• Invoicing and payment processing

• Publishing and distribution

• Marketing and related business services

These providers may process information on our behalf as necessary to perform their services. Their handling of information is also subject to their own privacy policies and contractual obligations.

Information Sharing

We do not sell or rent your personal information.

We may disclose information when reasonably necessary:

• To service providers assisting with our operations

• To publishing, production, distribution, or technology providers necessary to perform services you request

• With your direction or consent

• To comply with legal obligations, court orders, or lawful requests

• To protect the rights, property, safety, or security of HPG, our clients, or others

• In connection with a merger, acquisition, restructuring, or transfer of business assets

We seek to share only the information reasonably necessary for the applicable purpose.

Data Security

We use reasonable administrative, technical, and organizational measures designed to protect personal and project information against unauthorized access, loss, misuse, alteration, or disclosure.

However, no website, electronic communication, or storage system can be guaranteed to be completely secure.

You are responsible for maintaining the security of passwords and credentials associated with third-party accounts that you own or control.

Data Retention

We retain information for as long as reasonably necessary to:

• Provide requested services

• Maintain project and publishing records

• Fulfill contractual obligations

• Maintain accounting and business records

• Resolve disputes

• Protect legal rights

• Meet regulatory or legal requirements

Retention periods may vary depending on the type of information and the nature of the relationship.

When information is no longer reasonably required, we may delete, anonymize, or securely archive it as appropriate.

Your Privacy Rights

Depending on where you live, applicable privacy laws may give you rights regarding your personal information, including the right to:

• Request access to information we hold about you

• Request correction of inaccurate information

• Request deletion of certain information

• Obtain a copy of certain information

• Withdraw consent where processing is based on consent

• Opt out of certain marketing communications

• Exercise other rights provided by applicable law

Some requests may be subject to legal exceptions, verification requirements, or record-retention obligations.

To make a privacy request, contact us using the information below.

Children’s Privacy

Our website and services are intended for adults and professional users and are not directed to children under 13.

We do not knowingly collect personal information from children under 13 through this website. If we learn that such information has been collected, we will take reasonable steps to delete it.

Third-Party Websites

Our website may contain links to websites or services operated by third parties.

HPG is not responsible for the privacy, security, content, or practices of third-party websites. We encourage you to review the privacy policies of any third-party service you choose to use.

Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our website, services, business practices, technology, or legal requirements.

When we make changes, we will update the Last Updated date at the top of this page.

Material changes may also be communicated through the website or other appropriate means.

Contact Us

Questions or requests regarding this Privacy Policy may be directed to:

Harmon Publishing Group, LLC
Dallas–Fort Worth, Texas
info@harmonpublishinggroup.com